Booking templates allow you to group items (resources or item classifications) and tasks (field actions) together, enabling quicker scheduling for bookings. These templates can include only items, only tasks, or a combination of both.
Items can refer to individual resources or groups of resources organized by an item classification (or billing modes). For example, A booking template can include different item classifications, such as lights, clamps, signs, and stock equipment, each with its own billing rule. This allows you to quickly assign all the necessary items for a package.
You can also assign multiple tasks to a booking template. For example, a booking template might include a setup task, a pack down task, and recurring tasks for inspections or audits to ensure site compliance.
How To Create a Booking Template
Navigate to Admin on the sidebar
Go to the Booking Templates tab
Click +New
Add Booking Template Name
Select and indicate the quantity of the relevant Resources
Toggle on or off item classification (is the item billable or non-billable)
Click Create
Click +New task template (if you want to include actions for the field worker to complete in this booking template)
Select the Task Type
Toggle on if the task is Non-Billable
Enter Description
Enter Required Amount of People required for the task
Enter the Approximate Start Time and Duration
Toggle on 'Repeating Task' (If so - indicate if it is repeated daily, weekly or monthly)
Click Create
Assign Booking Templates To a Booking
A single or multiple booking templates can be added to a booking in order to create a standardised list of resource items and tasks quickly for the booking. In the booking, you need to choose whether it is a regular booking (standard shift work) or a hire booking (where requirements may change over time).
For Regular Bookings:
Navigate to Bookings on the sidebar
Enter Booking information
Under Booking Type, select Regular Booking
Select Booking Template from dropdown list
Click Create
For Hire Bookings:
Navigate to Bookings on the sidebar
Enter Booking information
Under Booking Type, select Hire Booking
Select Booking Template from dropdown list
Under Hire Requirements section and click +New
Select the Time Overrides (if the start/end date and times are further within the booking start/end times)
Add in a Title and Description
Select a Booking Template
Alter the quantity of resources (if required)
Alter the task instances (if required)
Click Create
