Adding new vehicles requires navigating to "Vehicles" in the sidebar, where you can manually add each one at a time. If you require for your vehicles to be bulk uploaded, please contact Traffio.
The required access level to add vehicles is office staff. To find out more about your access levels please see here: Find out more
How To Add a Vehicle
Select Vehicle on the sidebar
Click + New
Fill in the vehicle details - Registration, Fuel Type Etc. (yellow fields are mandatory)
Fill in ODO & service date so Traffio can give you notifications on expiry or services due
Choose how the Vehicle will be billed
Click Create
Vehicle details that impact the booking board
Setting Driver License type for a vehicle
Setting the driver's license type for a vehicle will cause the system to warn you when you have set a driver to that vehicle who does not have that required license.
This helps prevent you from booking errors.
Setting the required skills to operate a vehicle type
You can add skills requirements to vehicles.
The system will warn you when you have set a driver to that vehicle who does not have that required skill.
Setting an assigned depot to a vehicle
If you have multiple depots/locations, your vehicles will need to be assigned to the depot that it belongs to.
This will allow the booking board to know not to show the vehicles for irrelevant locations. The system will display a notification indicating that the vehicle belongs to a different depot.
Vehicle registration expiry
A vehicle's registration is considered expired if its expiration date is before the booking's start date. When this happens:
The vehicle cannot be added to a booking, and an error message will appear if you try
The vehicle will be hidden by default in the booking resources section of the bookings board
If a vehicle is already assigned to a booking and its registration expiration date is updated to a date before the booking's start date, a warning message will appear on the booking tile. Note: The vehicle will not be automatically removed from the booking.
You may filter in/out vehicles by expired registration dates in the booking resources section of the Bookings Board.
