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Client Conversations

This article explains how to utilise client conversations.

Traffio avatar
Written by Traffio
Updated over 3 weeks ago

Conversations is a feature that functions as a straightforward CRM tool, allowing employees to log and track conversations and correspondence with clients. This helps ensure that all client interactions are documented for easy reference and follow-up. Employees with an office staff role or higher have access to this feature, enabling them to keep detailed records of client communication.


Conversation Methods

Conversation methods function similarly to the categories section in other areas of Traffio. You can create custom conversation methods tailored to how your business communicates with clients. This section is pre-filled with basic options such as wrong number, email, left a message, and phone.

How To Create a Conversation Method

  1. Navigate to Conversations on the sidebar

  2. Choose Conversation Methods tab

  3. Click +New

  4. Fill in conversation method details including an icon and colour.

  5. Click Create

The method is a required field when logging any conversation. You can also filter conversations by method in the conversation log for easier tracking and organization.


Conversations

This area maintains a log of conversations with your clients, fostering clearer communication within your team. It allows you to track the interactions employees have had with specific clients, projects, or client contacts, providing valuable insights into past communications.

How To Create a Conversation

  1. Navigate to Conversations on the sidebar

  2. Select +New

  3. Fill in the Details (depot, client, project etc.)

  4. Choose the conversation Method

  5. Apply any relevant Tags

  6. Give the conversation a Summary title

  7. Fill in further detail within the Notes section

  8. Click Create


Conversion Tags

Conversation tags are used to assign an outcome to the conversation held with the client. While basic outcome tags are already available in the system, you have the option to create custom tags to better categorize and distinguish information.

How To Create a Conversation Tag

  1. Navigate to Admin on the sidebar

  2. Select the Tags tab

  3. Click +New

  4. Fill in the tag information and give your tag a colour and icon

  5. In the tag applications section, toggle on 'Applies to Client Conversations'

  6. Click Create

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