Traffio can generate pay runs based on the hours submitted through dockets and the payroll rules set in your cost centre. These pay runs are then sent to your connected accounting software's timesheet section for payment. The pay run focuses on calculating hours for regular time, overtime, allowances, etc., rather than the monetary value, and transfers this information to your accounting software.

Before creating a pay run, you need to set up your payroll cost centre and assign it to your depots. Learn how to set up your payroll here.

The pay run will collect all jobs completed during that period from the depots linked to the payroll cost centre.

The red pencil icon indicates that a docket has been submitted but not yet signed off.

The red clock icon indicates that no dockets have been submitted for the job.

If this appears next to an employee's name on a pay run, it means the employee is not matched to the payroll cost centre. This match links the employee's Traffio profile to their profile in the accounting software.

The employee in your accounting software does not have that specific earning rate assigned to their profile.

The employee is on a different payment schedule than what’s set up in the cost centre. You can resolve this by updating their profile in the accounting software or adjusting the payment schedule in the cost centre.

The employee does not have a default payroll category assigned. This category determines the minimum pay rate they will receive for a job.

The Overrides tab displays the date and time of the shift completed by the field worker, along with their total payable hours. This provides a clear summary of the actual hours worked and the amount eligible for payment for that shift.
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The Rates tab provides a more detailed breakdown of how your field worker’s pay is calculated. It shows exactly which rates have been applied, giving you clear visibility into how their total payment has been determined.

The Allowances tab shows exactly which allowances have been applied to each field worker, along with the quantity of each. This gives you a clear breakdown of any additional payments allocated beyond their standard rates.

If you have people working a shift onsite who don't need their timesheets included in a pay run, such as salaried employees or owners, here's how to exclude them from the pay run:

Note: You can only exclude people from a pay run if you have the necessary permissions. You must be an office worker, manager, or administrator with payroll access permission. Learn more about access levels here.