Billing modes

This article goes into to detail about the different billing modes available when setting up complex rate schedules

Kat McDevitt avatar
Written by Kat McDevitt
Updated over a week ago

Review the billing modes below to find the best billing mode to apply to your rates. If your rates are unique and cannot be applied using the billing modes in Traffio, get in touch with the Traffio support team.

Available are:

Two-dimensional matrices

For maximum flexibility, we recommend setting up your employee billing item charges using a matrix.

Matrices allow you to specify an Ordinary time, Overtime and Double time for each time segment that the billing module knows how to calculate when generating a new invoice.

[Matrix] Saturday + Sunday

Has separate rates for Saturdays and Sundays.

[Matrix] Weekend

Identical to the above, but has a combined weekend rate instead of rates for Saturdays and Sundays.

Simply add the rates you need to use, and leave the rest blank. A few important things to note about the matrices:

  • Overtime and Double time can be left blank.

    • If Double time is left blank, any Double time worked is treated as a continuation of Overtime, and will be charged at Overtime rates if available (e.g. Weeknight in the illustration above).

    • When a shift reaches Overtime but no Overtime rate is present, it will jump straight to Double time if available (e.g. Saturday night in the illustration [Matrix] Saturday + Sunday above).

    • If you only have Ordinary time rates, you will only get Ordinary time charges.

  • Saturday night, Sunday night and Public holiday night are optional. If you do not use these, you can leave their checkboxes unticked. The billing module will then use the regular Saturday, Sunday and Public holiday rates instead for night-time hours.

  • To expliclty NOT charge a specific time segment, set the corresponding rate to 0 (zero).

  • You can add Minimum charges using the toggle at the top-right of the matrix. This allows you to, for example, charge at least $400 for a Weekday shift, even if not enough hours are worked.

  • Mobilisation Fee is a fixed rate that covers the costs and expenses directly and indirectly incurred for transportation and preparation of the Crew to the Area of Operation

  • Travel Rate charged for resource

  • Minimum Hours booking length for resource

  • Minimum travel hours charged for resource

Other billing modes

The following billing modes are somewhat simpler, or offer other functionality:

  • Day (first 8) | All O/T + Night + Weekend | Public hol

  • Day (first 8) | Night | Sat + O/T 1.5 | sun + O/T 2.0 | Public hol

  • Day (first 8) | O/T 1.5 | O/T 2.0 + Weekend + Night | Public Hol

  • Day | Night | Sat | Sun | Public hol

  • Day | Night | Weekend + All O/T | Public hol

  • Ordinary time | O/T 1.5 | O/T 2.0 | Public hol

  • Per Day

  • Per Item

  • Per Week

  • Weekday | Overtime | Weekend + Weeknight | Public Hol

  • Cost-plus margin (%)
    Provide a margin percentage on your rate schedule, and enter the actual cost price when generating a new invoice. The margin is then automatically added to the charge.

  • Day | Week
    Allows you to specify a rate for a single day, or a single week. This is normally used for charging of aftercare.

  • Day | Month
    As above, allows you to specify a rate for a single day, or an entire month. Also used primarily for aftercare.

  • Per hour (after thresholds)

    This billing mode allows you to specify two hourly rates, and an amount of hours after which they should be applied, e.g:

    • After 9 hours, charge $40 per hour, and;

    • After 12 hours, charge $60 per hour.

  • Per shift (after thresholds)

    As above, but instead of an hourly rate, it produces a single charge per shift, e.g:

    • After 9 hours, charge $13.24, but;

    • After 13 hours, charge $24 dollars.

    You could use this to implement meal allowances or half-day + full-day rates.

  • Per hour + Docket Travel time

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