Scenario 1
"The Employee travels a distance up to 50km in their own car from their residence directly to the site."
"The travel allowance as per clause 26.1 of the Award provides for an allowance to be paid each day when the Employee starts and finishes work on site."
Travel allowance dropdown condition:
'Non take home vehicle and STS and travel <= 50KM'
IF
The person does not have a vehicle assigned to their profile
AND
The person allocated to a booking is marked straight-to-site (STS)
AND
Travel distance in the docket is less than or equal to 50km.
THEN
Travel allowance is paid
Assumptions:
We assume “in their own car from their residence directly to the site” refers to the employee using their own personal car. Therefore, we check if a vehicle is assigned to the person profile, as that is an indication of a company-owned vehicle and would disqualify them.
We assume “travels a distance up to 50km” is by road
Set up
EBA
Select Payroll from the left menu panel, then select 'EBA' from the top banner menu, and create a new EBA or edit an existing one.
Scroll down to the 'Payable Hours & Allowances Display Columns' table
Toggle on
'Travel Allowance'
Scroll down to the settings for 'Travel Allowance'
From the dropdown select 'Non take home vehicle and STS and travel <= 50KM'
Notice that when you select this option, the p/hour setting is disabled to force a unit per day.
Scenario 2
"The Employee’s travels a distance greater than 50km by road in their own car from their residence directly to the site and the site is not within the same ‘metropolitan radial area’ as the Employee’s residence.
Clause 26.4(d) of the Award defines the “metropolitan radial area” as the area within a radius of 50 kilometres of:
the GPO of a capital city of a State or Territory; or
the principal post office in a regional city or town in a State or Territory."
"The distant work payment as per clause 26.4 of the Award provides for the travel time between the Employee’s residence and site to be paid at the ordinary time hourly rate, calculated to the next quarter of an hour, and with a minimum payment of one half an hour per day for each return journey"
"Rate per kilometre where the Employee uses their own vehicle."
Travel time / Travel distance dropdown condition:
'Non take home vehicle STS and GPO > 50KM'.
IF
The person does not have a vehicle assigned to their profile
AND
The person allocated to a booking is marked straight-to-site
AND
Travel distance in the docket is greater than 50km
AND
The booking address is greater than a 50KM radius of the GPO location. GPO location taken from either the person's profile or the depot the person is associated with.
THEN
Allocate travel time allowance (p/hour) → calculated to the next quarter of an hour, and with a minimum payment of one half an hour per day for each return journey
AND
Travel distance allowance is paid (p/km)
Assumptions:
We assume “in their own car from their residence directly to the site” refers to the employee using their own personal car. Therefore, we check if a vehicle is assigned to the person profile, as that is an indication of a company-owned vehicle and would disqualify them.
We assume “any expenses necessarily and reasonably incurred in such travel, which is a rate per kilometre where the Employee uses their own vehicle” only refers to their own personal vehicle (not company-owned) due to the nature of the award provided (no expenses incurred on a company-owned vehicle)
Set up
EBA
Select Payroll from the left menu panel, then select 'EBA' from the top banner menu, and create a new EBA or edit an existing one.
Scroll down to the 'Payable Hours & Allowances Display Columns' table
Toggle on
'Travel Time Allowance'
'Travel Distance Allowance'
Travel time allowance
From the 'travel time options' dropdown, select 'Non take home vehicle STS and GPO > 50KM'.
From the 'travel time source' dropdown, select 'Calculated'.
From 'Time rounding' select 'Round up to nearedt 15 minutes'.
From 'Minimum travel time (hours), enter '1.5'
From the 'threshold option' dropdown, select 'distance'
Add the above settings to 'Travel distance threshold options'.
Travel distance allowance
From the 'travel time options' dropdown, select 'Non take home vehicle STS and GPO > 50KM'.
From 'KM's per allowance unit' field enter '1'
Toggle on 'One direction'
Toggle on 'Must exceed distance threshold'
Scenario 3
Scenario 3 is coming soon
The following settings are not yet available but will be released soon.
"The Employee travels in their own car from their residence to the Employer’s yard (base location or HQ) before travelling to site in transport provided by the Employer."
"Travel time between the yard and the site, are hours of work for the purpose of calculating ordinary and overtime hours but these hours may be paid at Company rates of pay."
Travel payable hours dropdown condition:
'Not STS and is a (driver or passenger)'
IF
The person allocated to a booking is not marked straight-to-site (STS)
AND
The person is allocated to a vehicle in the booking (driver or passenger)
THEN
Travel time (depot to site + site to depot) uses the travel payable hours.
Note: travel time is counted towards the overtime thresholds set. So if the threshold is 8 ordinary hours before overtime, then 1.5 travel + 6.5 work hours will combine to reach the threshold.
Assumptions:
We consider "The Employee travels in their own car from their residence to the Employer’s yard (base location or HQ) before travelling to site in transport provided by the Employer." as the person is allocated to a car as either the driver or passenger in the booking.
We refer “Employer’s yard (base location or HQ)” as the depot location in Traffio.
Set up
‘use travel payable hours’
The dropdown selection is 'Not STS and driver or passenger'
This toggle will unhide 'travel payable hours'.
It is essentially all the payable hours duplicated for the purpose of paying a different rate when travelling.
Including:
travel day ordinary, travel day overtime, travel day extra overtime
travel night ordinary, travel night overtime, travel night extra overtime
travel public holiday, travel public holiday overtime
travel sat ordinary, travel sat overtime, travel sat extra overtime
travel sun ordinary, travel sun overtime, travel sun extra overtime