Set up
EBA
Select Payroll from the left menu panel, then select 'EBA' from the top banner menu, and create a new EBA or edit an existing one.
Scroll down to the 'Payable Hours & Allowances Display Columns' table
Toggle on
'Travel Allowance'
'Travel Time Allowance'
'Travel Distance Allowance'
Travel Allowance (Scenario 1)
Scroll down to the settings for 'Travel Allowance'
From the dropdown select 'Non take home vehicle and STS and travel <= 50KM'
Notice that when you select this option, the p/hour setting is disabled to force a unit per day.
Travel Time Allowance (Scenario 2)
Travel Distance Allowance (Scenario 2)
‘use travel payable hours’ (Scenario 3)
This toggle will unhide 'travel payable hours'.
It is essentially all the payable hours duplicated for the purpose of paying a different rate when travelling.
Including:
travel day ordinary, travel day overtime, travel day extra overtime
travel night ordinary, travel night overtime, travel night extra overtime
travel public holiday, travel public holiday overtime
travel sat ordinary, travel sat overtime, travel sat extra overtime
travel sun ordinary, travel sun overtime, travel sun extra overtime
Scenario 1
"The Employee travels a distance up to 50km in their own car from their residence directly to the site."
"The travel allowance as per clause 26.1 of the Award provides for an allowance to be paid each day when the Employee starts and finishes work on site."
Condition:
IF
The person does not have a vehicle assigned to their profile
AND
The person allocated to a booking is marked straight-to-site (STS)
AND
Travel distance in the docket is less than or equal to 50km.
THEN
Travel allowance is paid
Assumptions:
We assume “in their own car from their residence directly to the site” refers to the employee using their own personal car. Therefore, we check if a vehicle is assigned to the person profile, as that is an indication of a company-owned vehicle and would disqualify them.
We assume “travels a distance up to 50km” is by road
Scenario 2
"The Employee’s travels a distance greater than 50km by road in their own car from their residence directly to the site and the site is not within the same ‘metropolitan radial area’ as the Employee’s residence.
Clause 26.4(d) of the Award defines the “metropolitan radial area” as the area within a radius of 50 kilometres of:
the GPO of a capital city of a State or Territory; or
the principal post office in a regional city or town in a State or Territory."
"The distant work payment as per clause 26.4 of the Award provides for the travel time between the Employee’s residence and site to be paid at the ordinary time hourly rate, calculated to the next quarter of an hour, and with a minimum payment of one half an hour per day for each return journey"
"Rate per kilometre where the Employee uses their own vehicle."
Condition:
IF
The person does not have a vehicle assigned to their profile
AND
The person allocated to a booking is marked straight-to-site
AND
Travel distance in the docket is greater than 50km
AND
The booking address is greater than a 50KM radius of the GPO location. GPO location taken from either the person's profile or the depot the person is associated with.
THEN
Allocate travel time allowance (p/hour) → calculated to the next quarter of an hour, and with a minimum payment of one half an hour per day for each return journey
AND
Travel distance allowance is paid (p/km)
Assumptions:
We assume “in their own car from their residence directly to the site” refers to the employee using their own personal car. Therefore, we check if a vehicle is assigned to the person profile, as that is an indication of a company-owned vehicle and would disqualify them.
We assume “any expenses necessarily and reasonably incurred in such travel, which is a rate per kilometre where the Employee uses their own vehicle” only refers to their own personal vehicle (not company-owned) due to the nature of the award provided (no expenses incurred on a company-owned vehicle)
Scenario 3
"The Employee travels in their own car from their residence to the Employer’s yard (base location or HQ) before travelling to site in transport provided by the Employer."
"Travel time between the yard and the site, are hours of work for the purpose of calculating ordinary and overtime hours but these hours may be paid at Company rates of pay."
Condition:
IF
The person allocated to a booking is not marked straight-to-site (STS)
AND
The toggle for ‘use travel payable hours’ is enabled
THEN
Travel time (depot to site + site to depot) uses the travel payable hours.
Note: travel time is counted towards the overtime thresholds set. So if the threshold is 8 ordinary hours before overtime, then 1.5 travel + 6.5 work hours will combine to reach the threshold.
Assumptions:
We assume “in their own car from their residence to the Employer’s yard” covers both a company vehicle and their own personal vehicle. So we do not check if they have a vehicle assigned to a person profile or if they are attached to a vehicle in the booking.
We refer “Employer’s yard (base location or HQ)” as the depot location in Traffio.