In Traffio, allowances are calculated separately from the employee's hourly salary rates and are considered an additional value.
On the EBA detail page, scroll down to the 'Rates & Allowances Display Columns' table.
When you enable the "Travel Time Allowance" toggle, an additional settings block will appear at the bottom.
Travel Time Allowance Dropdown Menu
The travel allowance dropdown contains 7 options, which will be explained below:
Dropdown Options
Dropdown Options
No One
No one gets this travel time allowance
Everyone
Everyone gets this travel time allowance
Non Take Home Driver
Only drivers that pickup a vehicle from the depot (non-take home) get travel time
Take Home Driver
Take home drivers get travel time allowance
Take Home and Non Take Home STS
Individuals who have a take-home vehicle (including vehicles not used on the job) and those without a take-home vehicle who are marked as "straight-to-site" are eligible for the travel allowance if they meet either of the following conditions:
Non Take-Home: A person is considered "non take-home" if they do not have a vehicle assigned to their profile. The vehicle does not need to be assigned to the booking for this to apply.
OR
Non Take-Home: A person is considered "non take-home" if they do not have a vehicle assigned to their profile. The vehicle does not need to be assigned to the booking for this to apply.
STS: A person is considered "straight-to-site" if the "STS" button is selected in the booking.
Everyone except Non Take Home STS
Everyone gets travel time except those without a take home vehicle who are marked straight-to-site
Company vehicle and non take home STS beyond threshold KMs
Those who start at the depot (i.e. transport is provided to site) get travel time. Those marked to go straight-ot-site get time if a) they have a take home vehicle, or b) do not have a take home vehicle but must travel beyond the KM threshold to get to site
Common Terms Used
Take Home
A person is considered to have a "take-home vehicle" if a vehicle is assigned to their profile. This applies even if the vehicle is not assigned to the booking.
Non Take Home
A person is considered "non take home" if they do not have a vehicle assigned to their profile. The vehicle does not need to be assigned to the booking for this to apply.
Drivers
A person is considered a driver if the "Driver" button is selected in the booking.
Passenger
A person is considered a passenger if they are listed under a vehicle in the booking tile on the booking board.
Example
Not a passenger:
Passenger:
'STS' straight-to-site
A person is considered straight-to-site if the "STS" button is selected in the booking.
Travel Time Source
This dropdown controls where the travel time allowance is pulled from.
Docket: Travel time is based on the 'travel' value entered on a person's docket.
Calculated: Travel time is calculated using Google's mapping features to determine the most direct route.
Dynamic by STS: 'Calculated' travel time is applied to individuals marked as 'straight-to-site,' while docket travel time is used for everyone else (e.g., those starting work at the depot).
Dynamic by STS and No Take Home: 'Calculated' travel time is used for individuals marked as 'straight to site' who do not have a take-home vehicle. Docket travel time is applied to all other cases.
No Travel Time if entitled to LAFHA
When enabled, a travel time allowance will not be provided if the employee is already receiving the Living Away From Home Allowance (LAFHA).
When disabled, the travel time allowance will be granted regardless of the employee's LAFHA status, ensuring they receive the meal allowance even if they are already receiving LAFHA.
Time Rounding & Minimum Travel Time (Hours)
Time rounding can be applied in 5, 15, or 30-minute increments. For instance, if 5-minute rounding is selected, a travel time of 17 minutes will be rounded up to 20 minutes.
Minimum travel time hours refer to the required minimum amount of travel time that must be worked in order to qualify for the allowance.
Threshold Options
Distance
If set to 'Distance,' employees must also meet the criteria outlined in the 'Travel distance threshold options' section in order to receive travel time.
Travel Time Option OR Distance Threshold
When enabled, employees must meet the travel time conditions above OR the distance threshold requirements, but is not required to meet both in order to get the allowance.
Travel Time Beyond Threshold
When enabled, travel time is calculated from the travel occurring beyond the distance threshold.
Note: This does not apply to travel time sourced from the docket.
Time
If set to 'Time,' employees are only eligible for travel time that exceeds the value specified in the 'Time threshold' field.
The threshold, in hours, at which the travel time will begin to be paid in one direction of travel.
E.g. If the total travel time is determined to be 1 hour (in both directions) and the value for this threshold is set to 0.25 (15 minutes), the travel time given will be 30 minutes.