There are various fields you can select to define the start and finish of a shift for payroll. This section lets you specify what you want to use as the start and finish times.
Meet at Depot vs Straight to Site
By default, all shifts are set to meet at depot unless you specify that the worker assigned to the booking must go straight-to-site (STS).
You can override this default and set all shifts to straight-to-site (STS) by adjusting your company's configuration settings. You will need to have the correct access level to adjust this. To learn more about access levels, click here.
Navigate to Admin on the sidebar
Select the Traffio Config tab
Filter category by Booking
Select the config Booking person goes straight to site(STS) by default
Change to Yes
Click Save
⚠️ If you are using the 'Meet at Depot' settings please ensure the following config options are set to 'show'
Use arrive at depot
Use leave at depot
Use return to depot
Correlating Start Fields - Meet at Depot
The fields related to the options above can be found in the docket.
If you configure payroll to start paying from 'Meet at depot', it will use the start time from:
Docket 'Arrived at depot' field
If that doesn’t exist, the docket 'Departed depot' field
If that doesn’t exist, the docket 'Start' field
If that doesn’t exist, the booking person's 'Scheduled Start Time' field
If that doesn’t exist, the booking 'Start time' field
Field workers enter the times in the mobile application under each job/booking in the 'Forms' tab, under 'Docket'.
In the web portal of Traffio, you can set the remaining two fields:
You can override the times submitted through the docket in the web portal:
Navigate to Bookings on the sidebar
Select the desired Booking
Select the Dockets tab
Manually select the Date/Time in the desired field
Note: The depot times will not display if you have not turned on the show depot configurations.
Correlating Start Fields - Straight to Site
If you configure it to be “Straight to site”, then it calculates the start time as:
The docket 'Start' field
If that doesn’t exist, the booking person's 'Booking Start Time' field
If that doesn’t exist, the booking 'Start time' field
Skips the first 2 fields listed in the 'Meet at depot' option.
See the images above for where the fields are located.
Correlating Finish Fields
The system calculates the finish time by:
The booking person's 'Scheduled Finish Time' field
If that doesn’t exist, the booking 'Approximate End time' field
If that doesn’t exist, the docket step 5 'Depot return times' page
Field workers enter the times in the mobile application under each job/booking in the 'Forms' tab, under 'Docket'.
Exclude Travel Time (Flat Rate EBA type only)
This toggle is currently only for the 'Flat rate' EBA type.
When enabled, this setting will add the hours between arrive at depot and leave depot with the hours between start on site and finish on site. It will exclude the travel time between depot and site.
Due to the design of this setting, the slider is not editable. If you would like to have different times considered, then disable the toggle and drag the slider accordingly.
Once this toggle is enabled, a new column 'Excluded hours' will be displayed in the pay run table to show the number of hours excluded from the total duration between start and end.
Note: You are still able to override the start and end times in the payrun table.
If the start time is later than the depot end time and/or the end time is earlier than the site start time, then it will remove any travel time and consider it as one time block.