When you have enabled pre/post payable hours, it provides you with the ability to pay your employees a different rate on-site vs. off-site (pre site and post site).
The new pre/post payable hours will share the same threshold limits as the hours on-site but allow you to pay a different rate.
Set up
To set it up, select 'Payroll' from the left menu panel, then select 'EBA' from the top banner menu, and create a new EBA or edit an existing one.
Scroll down to the header 'Pre/Post site payable hours'
Toggle on ‘use pre/post site payable hours’.
Once enabled, the dropdown condition will be editable and a slider will display below.
Conditions
'Everyone' condition
'Everyone' condition
Translates to:
IF
No condition - all employees will receive this configuration
THEN
The shift duration will be split into pre-site, site, and post-site. Additional payable hours will be available to map a different rate. The same threshold limit will apply across pre/post site and site hours. The pre-site start time and the post-site end time will use the new slider.
'Meet at depot' condition
'Meet at depot' condition
Translates to:
IF
The person allocated to a booking is not marked straight-to-site (STS)
THEN
The shift duration will be split into pre-site, site, and post-site. Additional payable hours will be available to map a different rate. The same threshold limit will apply across pre/post site and site hours. The pre-site start time and the post-site end time will use the new slider.
ELSE
The shift will use the standard payable hours and use the start/end times from the Straight to site slider.
'Meet at depot and is a (driver or passenger)' condition
'Meet at depot and is a (driver or passenger)' condition
Translates to:
IF
The person allocated to a booking is not marked straight-to-site (STS)
AND
The person is allocated to a vehicle in the booking (driver or passenger)
THEN
The shift duration will be split into pre-site, site, and post-site. Additional payable hours will be available to map a different rate. The same threshold limit will apply across pre/post site and site hours. The pre-site start time and the post-site end time will use the new slider.
ELSE
The shift will use the standard payable hours and use the start/end times from the Meet at depot or Straight to site slider.
Payroll display columns
The new payroll display columns include:
Pre/post day ordinary
Pre/post day overtime
Pre/post day extra overtime
Pre/post night ordinary
Pre/post night overtime
Pre/post night extra overtime
Pre/post public holiday ordinary
Pre/post public holiday overtime
Pre/post saturday ordinary
Pre/post saturday overtime
Pre/post saturday extra overtime
Pre/post sunday ordinary
Pre/post sunday overtime
When the 'Use pre/post site payable hours' toggle is enabled, by default, the toggle under the "show" column will be activated. And vice versa, when the toggle is disabled, the payroll display columns for pre/post will be hidden and deactivated.
Example scenarios
Example 1: Long day shift
Example 1: Long day shift
Day ordinary limit = 8 hours
Arrive at depot = 08:00
Leave depot = 09:00
Start on site = 09:30
Finish on site = 16:30
Return to depot = 17:00
This translates to the rate allocation below:
08:00 - 09:30 = 1.5 hrs pre/post day ordinary
09:30 - 16:00 = 6.5 hrs day ordinary
16:00 - 16:30 = 0.5 hrs day overtime
16:30 - 17:00 = 0.5 hrs pre/post day overtime
Example 2: Split shift (day/night)
Example 2: Split shift (day/night)
Day timeframe 06:00 - 18:00
Day ordinary limit = 8 hours
Night ordinary limit = 2 hours
Night overtime limit = 2 hours
Use Weekday shift (split day/night) = enabled
Simple split setting = enabled (threshold limit starts from zero following split)
Leave depot = 15:00
Start on site = 16:00
Finish on site = 22:00
Return to depot = 23:00
This translates to the rate allocation below:
15:00-16:00 1 hr pre/post day ordinary
16:00-18:00 2 hrs day ordinary
18:00-20:00 2 hrs night ordinary (18:00 night starts)
20:00-22:00 2 hrs night overtime (2 night threshold reached)
22:00-23:00 1 hr pre/post night overtime
FAQ
How do the start/end time overrides in the pay run work?
How do the start/end time overrides in the pay run work?
When using pre/post payable hours, the start/end overrides in the pay run only reflect the time on-site. To update the pre/post times, open the corresponding docket and manually change the time.